The Inbox is the first thing you see when you log into Pyrus. This is a list of tasks requiring your attention, your decision, or some other action. If any of your tasks have unread updates, that number of updates will appear in a yellow circle next to Inbox in the lefthand menu.
We recommend starting every day by checking your Inbox and working toward Inbox Zero. From the moment you start working, you are presented with exactly what needs to be done, and you are left to process the tasks one by one.
To prioritize your tasks for the day, click For today in any tasks that need to be completed today. They will be added to the Today folder in the left-hand menu.
You can follow tasks that need your attention. To do this, click on the flag in the task comment field and click Send or Send & Hide.
You can follow tasks you aren’t participating in. All flagged tasks are in the Following folder in the left-hand menu.
Open a task from the list to read its most recent comments.
When responding to a task, you can leave it in your Inbox or hide it until someone working on the task requests your attention.
Pyrus Tip: You can reply with Approve, Acknowledge, or Disagree, depending on which is appropriate. After that, you won't receive notifications about the task. You can revoke your decision as well.
If you want to snooze a task and come back to it later, you can set a reminder. The task will disappear from your Inbox and appear again on the date you set.
If you want to come back to a task later, you can mark it as unread. Open the task and click on Actions » Mark as unread.
If you are only following along with a task for informational purposes and do not want to take part in its discussion, click Hide.
The task will return to your Inbox only when another participant
This lets you keep an eye on the task even though it stays in the background.
Click Finish on the upper toolbar to archive a task.
The task will disappear from every participant’s Inbox except the task creator’s, who will see it grayed and crossed out. The task can be found in search results and reopened if needed.
Whoever creates a task can also delete it.
Deleted tasks cannot be found using the Search function. All information related to deleted tasks is permanently erased.
Note: A task can be deleted not only by its author, but also by a user with Supervisor rights.
You can archive or snooze a group of tasks all at once. To do this, select them in the Inbox and a list of available actions will open.
Pyrus Tip: Whenever someone closes a task you created, it will appear in your Inbox. Click Mark finished tasks as read to remove it from the list.
When a task has been hidden or finished, or a reminder has been set for it, the task will be removed from the Inbox list. This feature helps you focus on your current task as you work toward Inbox Zero. These tasks can be found via search or in the Recent folder.
When they appear on your lists, the task title’s font and color indicate the task’s status:
If the task has a due date, it is displayed to the right of the title.