Pyrus tasks are essentially group chats around a specific work item that must be accomplished. Teammates can post comments, share files, and report their progress in moving the task forward.
Enter a message in the text field and decide where the task should go next. Do you want to hide the task from your Inbox assuming that another person takes over it? Click Send and Hide. Do you want to keep working on it yourself? Click Send. See Responding to tasks for more details.
There are three ways to add participants to a task.
Pyrus Tip: Mentions are not only useful for adding teammates, but also for drawing a teammate's attention to a task. By mentioning your teammates within a task, you inform them that you expect them to take action on it.
Once the new participant has been added to the task, they will see it in their Inbox.
Note: A maximum of 1,000 people can participate in a task.
Click pointer finger to choose a new assignee for the task.
You can select an existing task participant or any other Pyrus user in your network to become the new assignee.
Click the calendar button to set a deadline for a task.
Beyond the day, you can also specify the exact time when the task needs completion, and a duration if necessary.
Pyrus tip: if you add duration to a task, you can save it to your Google Calendar or download it to a ICS file to share it with any other applications you use for planning purposes.
If the task is overdue, there will be a red mark in the task’s info panel. The negative number indicates the number of days overdue.
When adding a comment, you can click Upload from disk to share files with the task’s participants.
To learn more about uploading files, refer to Attaching files and documents.
Depending on which is appropriate, you can make your decision using Approve, Acknowledge, or Disagree.
Click on the gray check mark, choose a variant, and click Send. After your comment is sent, you won't receive notifications about the task.
You can revoke your decision as well.
Replies sent by task participants are shown in the Participants section in the right panel. By clicking on the icon next to your name, you cancel your decision. To request a decision from a colleague again, click on the icon next to the colleague’s name.
The decision will be revoked, and a comment mentioning a colleague will appear in the task. This makes it clear that you’re expecting them to take action on it.
The task activity feed displays all related comments and actions, including task creation, attached files, and changes made to any of the fields, including subject, assignee, due date, and participants.
To see all the changes made to the task, click Actions > Show updates.
To hide the task activity feed, click Hide updates without comments.
There can be up to 10,000 comments on a task.
When working on a task, you may realize there are several other items that need to be taken care of at the same time. Though they may all be connected to one task, it can be useful to track them separately. In this case, it is convenient to add them to Pyrus as linked tasks.
To add a linked task, click the plus sign in the Linked Tasks section on the right panel.
A new task pop-up window will be displayed. Enter the subject, description, assignee, and other details as you need to. Click Save to create the task.
The details of the linked task will appear in the Linked Tasks section. Just like in other lists, the color of a task indicates its status.
Every linked task includes a link to its main task for ease of tracking.
Pyrus Tip: You can link two existing tasks. To do this, send the number of one of the two tasks via the comment section of the other task.
Any message from an email with an address registered in Pyrus can be converted into a task. Just forward the message to firstname.lastname@example.org. The message will be shown in your Inbox as a task.
You can also comment on tasks from your email service. Just reply to a task notification message and the answer will be displayed in Pyrus.
All attachments of the email will be available in the task.
If any task participants aren’t in your contacts, you can send them friend requests. Choose the name of a new person in the Participants menu in the right panel, then click the Add to contacts button.
When a participant accepts your friend request, you can add him or her to tasks and mention them in the comments.