Who can see my task?

In Pyrus, you can only see tasks you have the right to access. You can give access to a coworker, role, or department, so that everyone has the information they need without getting distracted by tasks that don’t concern them. Before creating a task, make sure it can only be seen by those concerned. A Pyrus user gets access to a task in the following cases:

• the user is the author, the person responsible, or the approver
• the user has Supervisor rights, which means he or she can see every task created within an organization (more on user permissions)
• someone shared a list containing the task with the user (more on how to share lists)
• the user is the administrator of the form the task came from (more on form administration)

To find out who can see your task, open the Actions tab and select Permissions.

Pyrus will show everyone who can see the task in their lists, as well as who can access it via search or a direct link. The column Rights inherited from explains why someone can see the task.

How to revoke access to a task

You can remove a user from a task right in the Permissions window: hover over the row with their name and click the trash icon. The user disappears from the list, and a comment saying that you removed them from the task appears in the task.

If you revoke access from the person responsible, they are unassigned from the task.

If you revoke access from a role, all its members lose access too, except those who were added to the task directly or through another role.

The trash icon is only active for users who got access as task participants or as the person responsible. If access was granted another way, the icon is inactive, and its tooltip shows where to change it:

• Task author: access cannot be revoked.
• Can see all the tasks of the organization: change the rights in the user’s profile settings.
• Member or administrator of a list: remove the user from the list that includes the task, or remove the task from that list.
• Form administrator or manager: change the rights in the form settings under Actions → Configure → Access level.
• User added to the task by the workflow: remove them from the workflow in the form settings under Actions → Configure → Workflow.
• Access through a role: the tooltip lists the roles. To revoke access, remove the user from the role or revoke access from the role itself.
• Deputy: their access can only be revoked after the person they replace is removed.