Productivity levels typically fluctuate for people on a near-daily basis. A promotion, a new revenue stream, those type of things can make our productivity levels go through the roof, but once the excitement of a new job or opportunity subsides and comfort sets in it’s harder to stay productive during the daily grind. It’s not impossible, but you have to make a conscious effort to stay productive. We’ve compiled a couple tips to help you stay productive during those long work weeks!
Depending on the size of your business, it might be tempting to include everyone in all company communication. The logic is that if your employees and team members are kept abreast to all happenings within the company then they will be better equipped to solve problems and come up with innovative solutions. While that might be true for a startup with just a couple members, once your business starts growing and making money, including everyone in everyday aspects of your business for all departments can actually lead to less productivity.
No, we’re not talking about be spontaneous and playing video games for 16 hours straight and eating your body weight in McDonald’s, but instead, how spontaneity can be used in the workplace to boost team member’s productivity on projects and the daily grind.
While spontaneity is usually associated with personal goals and plans (or lack thereof), the same things that make spontaneity valuable in our personal lives can be beneficial in the workplace, as well. Projects and deadlines are obviously important, but can be mentally and physically draining; the ability to pivot and work without looming deadlines can lead to creative solutions to problems and projects.
More and more processes are being reflected in Pyrus and the system requires maximum flexibility in all activities. There are processes that involve different sets of data for different chains of transmission and functionality is needed to accomplish this.
Of course, you can add all necessary fields to the form, and fill in only what you need, but doing this leads to the time consuming task of analyzing every form users fill out.
Pyrus is a great way to monitor employees, delegate tasks, and organize your contacts. The powerful tools make dividing up responsibilities easy and can help streamline assignments between you and your team. But you can also use Pyrus as a tool for yourself, as well.
With the New Year still fresh in everyone’s mind, I’m sure you have made some New Year’s resolutions and you can use Pyrus to keep you on track, in business and life.
A few days ago, we had a person pose a curious question to us, “Can my boss secretly read my comments in all tasks, even if he is not included there?”
Our response was that most likely, no, the boss could not read your comments, but this gave us a great idea for a blog post. How to set permissions for who can, and cannot, see your personal tasks and the notes associated with those tasks.
Your company’s image among its clients is built partially from the impressions you give during the communication process. If the employees deliver different information that what was expected that can lead to confusion among the team and customer base. One of the best and the most efficient ways of checking the employees’ knowledge base of the most actual information is through testing. Pyrus can help you with that; let’s see how we can create a simple test in Pyrus.
Did you know that it is now possible to access frequently used functions from any page of Pyrus just one click? Quickly add any function to your main menu, allowing you to access it from anywhere within Pyrus.
Let’s form a watch list in Pyrus to keep up with a particular account. Just go to any active account in the project and you will see a list of tasks associated with the project.
Cloud storage has replaced the usual, old offline hard and flash drives. It is wonderful to have access to your files at any moment from any place in the world where Internet is available. And there’s a great amount of cloud storage for that, free or paid.
Not only can Pyrus keep attached documents that you uploaded from your computer, but also links to documents that are in cloud storage accounts. Additionally, links to your own files in Dropbox, Google Drive, Box, and now OneDrive, can be added to Pyrus with a single click. Those documents that are in other cloud storage accounts can still be attached to any task or form in Pyrus as there is a ‘Link’ button for that.
Let’s talk more about Pyrus functionality in the Processes settings. Sometimes you’ll have multiple employees who serve the same role. We’ll see what we can do if we have several employees in the same position, a position that can be replaced with others who have the same role. There’s actually a special mechanic for this, and to no one’s surprise, this functionality is called ‘Roles’.
Thanks to the flexibility of Pyrus, more and more companies are using it for everyday, routine tasks. Workflow automation is a perfect fit for creating a business process by the users themselves, without having to involve the IT Department.
By using Pyrus, companies can set up these workflows and can continue to adjust it. The business process can become so perfectly adjusted that any attempts to optimize it don’t give any effect. At this point it’s good to set in place the most successful version and make all the member of the workflow to use that route.
As many of you have probably already noticed, we have a new function of Pyrus, the ability to receive notifications right in your browser. By adding this, you can be informed the moment someone gives you a task or comments on one you’re following. The notification pops up in the bottom right corner of the screen and looks like this.
Timekeeping is an essential method of tracking and increasing a company’s efficiency. In some organizations, employees do not have set salaries and instead are paid hourly and they need to understand how much time was spent on executing the tasks at hand. These time costs are how company’s decide on monetary compensation when sending an invoice to a client. Losing several hours or adding false ones leads to direct losses.
We can tell you all the reasons why you should use Pyrus to manage your team and workflow, but why don’t we show you a real world example? This writer not only blogs for Pyrus, but uses Pyrus in his day-to-day life to manage and work with a consulting firm dedicated to obtaining funding for nonprofit organizations. Keep reading below to see how we use it to keep track of clients, deadlines, and recurring events!
Lists are often found in the forms of our clients, they allow you to configure routing depending on the value of a field and serve as labels. Lists can be a blessing and a curse, however. Over time, some lists grow so that working with them becomes less and less convenient.
To improve their appearance, Pyrus has functionality for organization of multi-level lists in the tree. Let’s see how this works on the example list of forms for applicants. First, the vacancy list consisted of just a couple of positions, but then grew up with the company:
Many of us have, and use, multiple email addresses. Pyrus gives you the ability to have one account and attach it to multiple email addresses! Perfect for when you need to collect and process inquiries that have been received by your multiple addresses: your personal email, your organization’s emails, support, an email for the separate project, etc.
One thing is certain, however: we all want to be happier. And while your mileage may vary, here are some tried-and-true tips that have worked for others. We’ve compiled a list of different things you can implement easily into your life to help achieve those goals.
Sleep more: You’ve heard this your whole life, it’s time to implement it. Getting more sleep will not only improve your mornings, but you will be less susceptible to negative emotions throughout the day. Getting more sleep is only one side of the coin. You need to get better sleep, as well. Cut out the caffeine in the evenings. Exercise in the evening is a tossup, however, some people sleep better afterwards while others do not.
List your priorities: I know, I know, “No! Not lists!” Yes, my friends, lists. While it does take some time to get accustomed to making a list each morning, the benefits in the long run are well worth it. You’ll be able to face the day confident in your ability to finish your tasks at hand, and you will not be wasting time racking your brain on what you need to do.
It’s quite possible that all of your employees might not use Pyrus. That is no issue, however, because Pyrus is versatile. Even employees that are not part of Pyrus can still receive Pyrus tasks quickly and easily. Keep reading below to find out how.
Simply type the employee’s email in the ‘Assigned to’ field. No matter what email service or client they use, all answers will be automatically moved to the task you’ve created for them.
The thirst for better data and information (whether it is the acquisition of data or compiling it) continues to play a larger role in the workflow of modern companies. Pyrus is one such company. Pyrus accumulates a significant amount of useful data and important documents for users to access and share.
First impressions are everything.
It takes almost no time for someone to form an opinion about your entire being. We’re wired to consume as much information as possible up first meetings. It’s just how we roll as humans. There are probably things people have judged you for upon first impression that you didn’t even realize were issues.
This week, Pyrus CEO Max Nalsky sat down with MultiShip product manager Nadezhda Shirokova to discuss the company’s Pyrus deployment. We discussed system integration, employee response and what would be useful for MultiShip in the future.
— How easy was it to establish work processes using Pyrus?
— When we first began enrolling all employees into Pyrus, they were curious about the system. The simplicity and speed were aspects of the software that could not be beat. In terms of the actual integration, we knew it’d take some time for our task manager to take hold as a consistent part of our business and for employees to regard it as such. Implementing wasn’t a one-step cure-all, rather a gradual integration to bring positive change into our productivity.
If you were to ask a handful of business owners to name one thing that they hated doing, many would probably come back with the same answer: hiring people.
It can take a lot of time interviewing prospective employees, and then you have to actually sit down (whether it’s alone or with HR) and decide who would be the best fit for the position. It can be a stressful time and the quicker you can identify the best candidate, the less time you spend engaged in the process.
One of the best ways to convey your message is through writing—the better you can write, the easier your message is to convey. Now, you might not be out to write the next New York Times bestseller, but maybe you’re in marketing and need to start writing blog posts for your company or you need to shoot off a very important email to your boss. Whatever the case may be, it’s never a bad time to improve your writing skills. We’ve compiled some tips below to help you out next time writing is required of you, check them out!
You might be the most talented individual in your respective field, but if you have trouble networking with fellow business people and entrepreneurs you might find yourself lagging behind. Networking can help you in all forms of business: finding work, finding talent, and even finding investors. Everyone is not gifted with the social skills required for networking, however, so we’ve put together a couple tips to help those of you who might be a bit shy when it comes to mingling and networking.
Whether you like it or not, you speak without speaking!
From the way someone stands while socializing to how they slouch in their barstool, we always notice body language before ever greeting and introducing ourselves to them. It triggers signals in our brain, and we immediately form ideas about said person. It of course happens in the workplace as well. It’s how our minds work, so why not use this to our advantage?
Pyrus and the Apple Watch make a great team.
Considering that it relies entirely on your smartphone to push interesting data to your wrist, your Apple Watch is an inherently limited device, but there’s one use case that’s brilliant.
The short 10-word notification viewed on your watch instead of your phone can change the way you interact with your phone—suddenly it is not the cumbersome thing you need to remove from a pocket or bag to check. You now have a heads-up display for your device that you can check as easily as the time, and oh yeah, it tells the time too.
The cliche is that the “early bird gets the worm,” but the early bird also gets eggs and sausage and bacon. Rising early is not easy for everyone, but there are many benefits to rising early and avoiding that snooze button until the very last minute. Keep reading below for some of the perks granted to early risers, as well as a couple of tips on how you can start waking up earlier.
Why is it that you somehow feel more exhausted upon returning from vacation than before you left? The whole point of going on vacation is to clear your mind and unclutter your brain, yet it never seems to work that way. In a time of what might be a never-before-seen intensity in the work environment, we’ve trained our brains to never turn off. We leave work, we get home, we check our work email to make sure we didn’t miss anything after we left. An unfamiliar number pops up on your iPhone at 7 pm—could it be a west coast client? You should probably answer it.
“I’ve got that summertime, summertime sadness.”
If you’re blessed—or cursed, depending on who you ask—with unusually warm weather during your summers, you know how much of a strain the heat can put on the workplace (and, in turn, productivity). We’ve been programmed since childhood to have certain expectations for those times between early June and late August. We remember fondly the days of summer vacations with the family and the generally laziness that accompanied not having school to attend. It’s only natural to think that we, as adults, continue with that same mindset.