Productivity Hacks To Make You More Efficient At Work

There’s never enough time, unless you manage it carefully and keep a diligent calendar. And surely we all want some more open and free spaces on our schedules, so let’s revisit some key tactics in making short work of your work day.

Delegate, delegate, delegate. It’s easy to forget that if you’re in charge, you’re supposed to be spending your time quite differently from everyone. ideally this is because you have talents that are better plied elsewhere while still advancing the overall goals of a company. Delegating work to others frees you up to spend time doing that which you find makes you most effective. In general, if there’s an item in between you and your preferred task and that item can be delegated, then delegate the heck out of it. Read more

How To Sleep For Maximum Productivity

They say you need 8 hours a night, but way too many of us dip into sleep as work time. Before long, you’re scraping by on 6 hours of sleep, perhaps even less.

But quality sleep is directly related to how you behave at work. Some forward-thinking workplaces even offer their employees nap rooms for a quick middle-of-the-day nap. Solid science tells us that regular sleep makes you happier, keeps you healthy, improves your mood, and maintains motivation and focus at work. If sleep isn’t one of the tools you’re using to find success at work, then you’re doing it all incorrectly. Read more

The Power Of Saying No

It’s too easy to say yes to everything at the office. Whether you have your own boss to impress or your own employees to help, there’s a very real temptation to be the guy who’s available any time for anything. But this is hardly some sustainable model for how to govern a business. Knowing what is effective and appropriate to do is just as important as knowing what isn’t effective and is inappropriate when it comes to propelling your business forward. Read more

How To Make Friends With Your Coworkers

You don’t need to make casual friends with your coworkers and hang out with them every weekend. But it can certainly help make the work week more manageable. Rather than “dealing with coworkers,” your workday begins to feel more like “hanging out with friends,” and that’s always a better option provided that you can still be productive together. Read more

How To Disconnect For The Holidays

A new “device” called the NoPhone is designed to encourage people to reevaluate how they interact with their technology. It’s a single piece of plastic the same size as a smartphone. It doesn’t send or receive emails, take pictures, or do anything at all. It’s a perfect device for those looking to disconnect over the holidays. Here are some other suggestions for how to make your vacation an actual vacation in the truest sense of the word. Read more

The Best And Worst Christmas Gifts For A Workaholic


A comfy chair. Your workaholic friend no doubt spends a lot of time crouched in front a computer. Why not make this an easier, more relaxing experience for him or her? Try the delightful kitsch of a super-comfortable La-Z-Boy for some office furniture that doesn’t take itself too seriously. Put a pin in the seat so they don’t spend too much time staring at screens. Read more

How To Have Fun At Work And Still Get Everything Done

This is important: the quality of your employees’ work lives directly affects the quality of the work they do. Of course no one’s focused on making his or her best effort if they’re too distracted by persistent negative thoughts about the job. As you’re in charge, it’s on you to monitor morale and respond accordingly. Here are some suggestions on how to make your workplace into the right kind of fun environment. Read more

Planning Thanksgiving With Pyrus

Thanksgiving can be a pain to organize. Who will buy ingredients, decide on a menu, do the cooking? Turns out that Pyrus can quickly accommodate planning even these relatively mundane tasks.

It starts with the turkey:

Then you get your feedback and move forward.

Here Tanya suggests finding a vegan-friendly dish for our guests. Read more

The Best Morning Habits For Having An Awesome Workday

What if there were a way to beat that all-too-familiar 2 PM slump that most of us feel during the course of our workday? It turns out that there are a number of worthwhile strategies you can adopt to fight it back, and they mostly revolve around having a plan for your morning.

Starting your mornings intentionally can yield all kinds of benefits, catapulting you into the workday with a clear head and plenty of energy. Here are some ideas for making sure you have amazing mornings. Read more

How To Get Motivated When You’re Jealous Of Other People’s Success

Jealousy is the art of counting someone else’s blessings instead of your own. -Anonymous

Jealousy! It can occupy so much of your mind that all other work comes crashing to a halt. Maybe someone got a promotion who didn’t deserve it. Maybe a colleague got picked to work on a project that you know you’re better suited for. Whatever the cause, the feeling is nearly inevitable — we will at some point be jealous of our coworkers’ successes. The only thing that matters is how you respond to that domineering emotion. Read more

Bizarre Thoughts On Productivity From Web Summit

From sense to nonsense, talking heads were on hand at Web Summit to dish out their thoughts on how companies and employees might make the best of their time and resources to stay formidable competitors in the business landscape. Attendees were on hand to capture their observations and tweet them, of course. Read more

7 WTF Tweets From Web Summit

Twitter provides a beautiful live, scrolling commentary on nearly any topic you could want. Given the number of hyper-connected tech aficionados in Dublin for this year’s Web Summit right now, it’s no surprise that some curious observations are bubbling to the surface.

Some are wonky, some are weird, and others are just plain true. Read more

5 Reasons You Hate Web Summit


Sure, he sang lead on 1987’s incomparable “The Joshua Tree,” but he’s also the voice on the irrelevant album that Apple somehow forced everyone to download to their iPhones earlier this year. We love solid music and Bono’s various campaigns for social good, but we also kinda wish he would…do it quietly? Yet here’s the man in his Dublin hometown, commenting on the world of tech, media, and whatever else some panelist is sure to ask him about. Read more

The Tyranny Of Pinging

How often do you find yourself checking in with your employees to get updates on their projects? Before you do it again, you might want to reevaluate your approach.

No one likes being babysat while at work. If you’ve hired the proper people, they’ll buckle down and get done what needs to get done without needing to be pinged by a superior. Instead of emailing a worker to see what’s the latest, just check out the task you’ve assigned them to see what kind of headway he or she is making. Read more

How To Have Fewer Meetings

Meetings can quickly become the bane of the workplace. It’s a great way to simultaneously take up time that could be spent doing real work while still feeling like you’re actually getting things done. But before you know it, you’ve lost an hour of your day and you only have more things on your to-do list. Read more

How A Three-Person PR Firm Used Pyrus To Cut Down On 40% Of Its Email

Ed Zitron is founder and CEO of EZ-PR.

Who are you and what do you do?

My name is Ed Zitron and I run a small three-person PR firm in San Francisco, Portland, Boston and NYC. We have a distributed team, on different timezones, doing vastly different tasks that mostly emanate from me. I also have many clients that I need to get to do stuff so that I can do things to make their campaigns work. This also occasionally means I have 2-3 people that I have to check something off with. While my main thrust is getting coverage for clients, that requires a fair amount of research. Read more

Are You A Bad Workplace Communicator? Here’s How To Improve

Communication is the engine that gets work done — how fine-tuned is your engine?

Here’s a roundup of tips from Psychology Today that might be just what you need to take your communication to the next level in the office.

Beware of universal statements, especially when they’re aimed at others.

For example: “You never do this,” or “you always do that.” Not only does this suggest unpleasant thinking toward the person you’re speaking to, it says that you’ve already made up your mind on an issue and can’t be convinced otherwise. There’s no room left for discussion on improvement, and that’s hardly an appealing personality to find in a colleague. (Besides, all it takes is one counterexample to disprove such lofty statements.) Read more

Pyrus Already Has The Gmail Plugin You’ve Been Waiting For

Your organization uses Pyrus and productivity is through the roof. Great! But the rest of the world is still using email. How do you get the two services to talk to each other?

You only need to do is install the Pyrus Gadget for Gmail. It makes it a snap to manipulate an email as if it were a Pyrus task, letting you comment on it, send it for approval, set a due date, and so on. The data is instantly passed to Pyrus without your even needing to log in. Read more

All The Ways The New iPhone Will Make You More Productive

As it always goes, the latest and greatest Apple device is here, and this time there are two of them. Apple’s iPhone 6 has a larger 4.7” screen and the iPhone 6 Plus a still-larger display measuring in at 5.5”. The larger screens right away mean that you can use this not-quite-a-tablet as a more heavy-duty productivity tool. It’s much more comfortable to edit a document or spreadsheet on a screen any size larger than the previous generation iPhone. These new iPhones will feel more like working on a tablet than on your cell phone. Read more

How To Get Responses On The Emails You Send

In a world so obsessed with connectivity, communication, tweets, chats, and accessibility, it’s especially obnoxious to have an email go unreturned for more than a day or two. Here’s how to make sure you’re doing everything as correctly as possible so that that other person knows you expect a response. Read more

Pyrus Solves The Problem Of Spam-Happy Coworkers

Have you ever been cc’d on an email that had nothing to do with you? I know I have, and it’s obnoxious and unhelpful. Some might perpetually cc the boss on a task as a motivator to get others to act. But the boss can’t be bothered with every little thing — he or she has bigger-picture projects to see through. Read more

Why You Should Only Check Email Twice A Day

It’s an idea made popular by entrepreneur and author Tim Ferriss — check your email twice a day, no more.

Writing for Fast Company, Laura Vanderkam describes her own experience limiting her email diet. She opted to check email during the workday at 10:30 AM and again in the mid-afternoon.
The first thing she describes how deep-seated her email addiction actually is. Consciously ignoring her inbox until the designated times each day, she says that her “fingers felt almost twitchy.” Read more

Pyrus Is Better Than Email For Getting Work Done In Every Way

I’ve spent more time juggling email than I can fairly express, and odds are that the same is true for you too. Pyrus can drastically reduce the amount of email you need to send and receive to get your job done in a workday.

It’s an old, familiar story — you start your morning by checking your email, only to find your inbox already bursting out of control. Before you can even do something productive that day, you have to tend to a mix of friendly social messages, customer inquiries, assignments from colleagues, and multi-message threads that, if you’re totally honest with yourself, you have no idea why you were included on them in the first place. Read more

Break the Email Habit

Why Communication Will Soon Look Very Different

When Email Is a Full Time Job

If answering your email feels like a full time job, you’re not alone. The average knowledge worker spends 2-3 hours a day answering email, at a significant cost in productivity to companies. Large companies have tried to address the issue from the top down: Thierry Breton, the head of major French systems integrator ATOS banned all email across the company’s 76,000 employees. Many companies continue the search for alternatives. There have been a host of proposals for what individuals can do to help. The proponents of the Email Charter have drawn up a list of twelve best practices they asked everyone to adopt toward doing away with the common blight of email overload. Among them:
  • Spare the CC’s: they multiply “like mating bunnies” and clutter everyone’s inbox
  • Cut contentless responses: “Thanks for your note” is empty and better left unsent

Email Habits Are Hard To Break

Take brevity, for example: Long-winded explanations, justifications, and even social niceties (“Hi Max. How have you been?”) take valuable time to write and to read. For the most part, a person reading your email just wants to know: What is expected of me right now? Most people are afraid to just get to the point for fear they might seem rude. But as journalist Jordan Crook famously pointed out:

“If everyone were to cut out all the niceties, everyone would be a bitch. But if everyone did it, no one would be a bitch. And right now, everyone is a bitch. Email’s bitch.”

Read more

A Tool Your Sales Team Will Love

Pyrus Automates Sales Workflows (and More)

Pyrus is a versatile communication platform for teamwork that can be easily adapted to the needs of every department in your organization. This week we focus on how it can make life easier for your entire sales team.

1. Every Inbound Lead is a Task

Communication in Pyrus centers on tasks, and your inbound leads are no exception.

Pyrus automatically converts incoming inquiries emailed to a designated address such as into actionable tasks for your sales reps to tackle. Any attachments on the original email are copied over into the new task. Created tasks can be programmatically assigned to a workflow based on the type of inquiry coming in. Read more

Pyrus Integrates With Android Wear

Now Get Things Done on the Go

Pyrus is now the first productivity platform to integrate with Android Wear. That means you can Get Things Done (#GTD) anywhere and everywhere from your new smartwatch.

You can respond to, approve, reject, or complete a pending task right from your wrist. New tasks that arrive to your Pyrus inbox show up instantly on your LG G Watch or Samsung Gear Live as notifications. You can view the full content of a task on your watch and take action immediately. If the task needs a response or approval, you can do so right on the watch interface. Or if you prefer to deal with the task later, just swipe it away. Read more