Duplicate Payment? Here’s How To Never Pay The Same Invoice Twice

Duplicate payment

Duplicate payment is a major financial drains facing organizations today.

When you accidentally pay the same invoice twice, you’re of course tossing money away unnecessarily. This eats into your margins and  inhibits your company’s financial progress. Who could ever stand for that?

In its 2014 annual report, the US Government Accountability Office (GAO) disclosed that it was involved in preventing such improper payments of $124.7 billion within just 22 federal agencies. The report is government-specific, but it tells the same story for business. Read more

Is One Of These 7 Accounts Payable Mistakes Holding Your Business Back?

Accounts payable mistakes

Accounts payable invoice processing may not be the most exciting task in the world, but it remains an essential one for every organization that wants to pay its vendors.

Without managing your accounts payable (AP) methodology effectively, you can too easily lose value on your team’s effort, mistakenly cost the company literal money, or even damage your professional relationships. Read more

Tips On Networking The Right Way

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Networking can be an intimidating process, especially for those of us that are on the shy side, but can be necessary in getting your name or business out to the world. While each encounter is different, there are some basic guidelines you should follow when drumming up conversation at a networking event or meetup. Read more

What Your Body Language Says About You In The Work Place

Whether wrong or right, body language can be a big factor in how people perceive you. In a world where less face time is had thanks to different technologies and work ideologies, body language is still as important, if not more important, when you do have those in-person meet ups. Whether you’re a department lead or going in for an interview, the way you carry yourself matters, and we’ve detailed a couple things to pay attention to, regardless of what side of the desk you’re on. Read more

Team Management Tips for CFOs: How to Get Your Accounts Payable Team to Work Together More Efficiently

Team

Getting a team to work together efficiently can prove a challenge, especially if the team’s task is no fun and no one wants to finish it.

An inefficient team can cause unnecessary waste, missed delivery dates, and lots of unnecessary stress.

As a CFO who knows that invoice processing is hardly a fun task, how can you get your accounts payable (AP) team to work together productively, make the best use of their resources, and deliver quality results more quickly? Read more

15 Reasons Why You Should Automate Your Accounts Payable Workflow Today

Workflow automation

It’s time to talk about optimizing one of the least-sexy business processes out there: invoice approval.

When invoices are processed effectively, it directly yields a positive impact on turnaround time, operational efficiency, and your overall bottom line.

Traditionally, invoices are processed and approved manually, but it’s important to understand that there’s a better way to do this in the 21st century and it’s automation. Read more

5 Warning Signs That You’re Using An Inferior Invoice Processing System

Warning Sign

If you make regular purchases to facilitate running your business, chances are you have some vendors you have to pay.

You need an invoice processing system to pay your vendors efficiently.

“Invoice processing system” refers to everything that goes into the processing of invoices — the human input, the tools, and the process that takes you from capture to payment. Read more

5 Ways To Make Sure Your Meetings Are Productive Ones

Meetings, in theory, are great, but the harsh reality is that many meetings are unnecessary. Even the ones that don’t fall under the ‘unnecessary’ category have the tendency to be unproductive, whether it’s from being poorly planned or from employees who would rather be anywhere else. All is not lost, however, you simply need the tools and know-how to make your meetings work for you and your employees. Read more

Pyrus Launches a New Product to Save Executives From Email Overload

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Pyrus, the team communication tool that helps to move work forward, is launching a major service revamp today. It closes the gap between group chat and task management software by providing users with a straightforward inbox-based user interface to communicate and track tasks, all within the same app. If you can send an email, you already know how to use Pyrus. Read more

4 Tips For Knocking Your Next Presentation Out Of The Park

For most of us, just the word “presentation” is enough to send shivers down our spines. Standing in front of a group of people, whether you know them or not, can be a stressful situation, but presentations are a necessary part of many office settings and business proposals. A successful presentation can be the difference in getting a promotion or securing a prosperous partnership and missing out completely. Read more

How To Attract And Maintain The Best Workforce

Attracting and maintaining great employees has always been a vital part of any business success, and with the ever changing environment of the 21st century, employers are wondering what they can do to attract the type of millennials that you might find at companies like Google and Facebook. While it may seem like in house ping pong tables and coffee shops are to credit for such a successful millennial workforce, maintaining great employees requires more than game time and coffee breaks. Read more

6 Habits To Break To Help Improve Your Happiness

We’re all looking for it. We all strive for it. We all obtain it in different ways. I’m talking about happiness. And while there is no surefire way to reach your goal, everyone is different, there are some habits you can break to help improve your overall happiness. Not only will breaking these habits improve your personal life, but eliminating unnecessary stress and other demotivators will resonate through your professional life, as well. Read more

Productivity Tips That Don’t Always Work

See, here’s the thing about productivity, everyone gets motivated in different ways. You have to find what works for you. That doesn’t mean that lists and tips aren’t helpful, they can help you figure out what works for you. That being said, here are a couple tips that make the rounds that might not be as great as advertised. Read more

5 Tips For A Strong Business Plan

You need a business plan. Many young entrepreneurs and idea people look at a business plan in much the same way we look at outlines – nice, but more time than they’re worth. That’s simply not the case. Much like outlines, business plans are often an afterthought, but if well done, both will be quite welcome when you’re running in circles trying to figure out what to do or where to go next. Read more

How To Follow Up The Right Way

If part of your job description includes sending follow up emails to clients and potential clients, then you know how much of an tight-rope act it can be. Reach out too much and you become annoying, too little and you’re forgotten. Each email needs to be different, yet memorable with recurring facts and points through different conversation venues. There’s so many things that can make or break your pitch that it can become overwhelming. Read more

How To Boost Your Employees’ Productivity

It’s one thing to boost your own productivity, there’s plenty of tips and tricks for that, but when it comes to boosting your employees’ productivity it can be a bit more tricky. Not to say that it’s impossible, but many of the methods for boosting self productivity have mixed results, only because those come down the individual’s desire to improve. There are things you can implement directly into the workplace to help boost your employees’ productivity, however. Read more

4 Tips For Handling Mistakes At Work

Nobody is perfect. Whether it is in our personal or professional lives, mistakes happen. While they can cause some setbacks, what really defines a person is their ability to bounce back from them, and sometimes, turn mistakes into successes. Whether you’re a member of a team, or running a SMB, how you handle mistakes will be a defining factor in how others see you. Check out some of our tips below, and when the inevitable blunder happens, you’ll be better prepared! Read more

Four Simple Ways To Beat Procrastination

Some people are just naturally motivated, ready to take on the world and any task standing in between them and their goal, then there’s the rest of us. If you find yourself procrastinating more often than not, then it’s time to start making some changes. Below, we’ve outlined some simple things you can start doing today to help you out! Read more

5 Tips For Getting The Most Out Of Your Team

When using Pyrus, or any method of task delegation, there are many factors that go into making sure your team is working optimally. Miscommunication, poor wording, and many other things might keep your team from performing at their highest level. We’ve compiled a couple tips to make sure you and your team are on the right track! Read more

4 Fears Every New Business Owner Must Overcome

Making the leap and starting your own business is no small task. Regardless of how great your idea may or may not be, more goes into a business than just the idea. It can be an overwhelming task, wrought with hurdles and unexpected issues, but you can’t let that stop you from pursuing your dreams. Besides just business concerns, one key aspect of starting your business is getting over personal fears. Read more

4 Basics For Every Great Manager

It sometimes seems that managers have it easy, telling others what to do while sitting in their lush offices, but that is not the sign of a great manager, but rather a complacent one. A great manager is constantly involved with their team, and when not actively working with the team, they should be working on ways to improve the team, and the company, as a whole. Read more

The Importance Of Organized Workflow

It can take years to completely set up your workflow. Finding your stride, and what works for your team can take time, it’s not an overnight process, but the payoff is well worth it.  Having a well-tested, thorough workflow will improve both day-to-day and long term operations.

What are some of the benefits of having an organized workflow, however? We’ve compiled a couple of the advantages: Read more

4 Daily Habits That Will Increase Your Productivity Levels

Productivity levels typically fluctuate for people on a near-daily basis. A promotion, a new revenue stream, those type of things can make our productivity levels go through the roof, but once the excitement of a new job or opportunity subsides and comfort sets in it’s harder to stay productive during the daily grind. It’s not impossible, but you have to make a conscious effort to stay productive. We’ve compiled a couple tips to help you stay productive during those long work weeks! Read more

How Over-Communication Can Lead To Decreased Productivity

Depending on the size of your business, it might be tempting to include everyone in all company communication. The logic is that if your employees and team members are kept abreast to all happenings within the company then they will be better equipped to solve problems and come up with innovative solutions. While that might be true for a startup with just a couple members, once your business starts growing and making money, including everyone in everyday aspects of your business for all departments can actually lead to less productivity. Read more

How Spontaneity Can Boost Productivity

No, we’re not talking about be spontaneous and playing video games for 16 hours straight and eating your body weight in McDonald’s, but instead, how spontaneity can be used in the workplace to boost team member’s productivity on projects and the daily grind.

pyrus spont

While spontaneity is usually associated with personal goals and plans (or lack thereof), the same things that make spontaneity valuable in our personal lives can be beneficial in the workplace, as well. Projects and deadlines are obviously important, but can be mentally and physically draining; the ability to pivot and work without looming deadlines can lead to creative solutions to problems and projects. Read more

How To Set Conditional Visibility In Forms

More and more processes are being reflected in Pyrus and the system requires maximum flexibility in all activities. There are processes that involve different sets of data for different chains of transmission and functionality is needed to accomplish this.

Of course, you can add all necessary fields to the form, and fill in only what you need, but doing this leads to the time consuming task of analyzing every form users fill out. Read more

How Pyrus Can Help Keep You On Track In 2016

Pyrus is a great way to monitor employees, delegate tasks, and organize your contacts. The powerful tools make dividing up responsibilities easy and can help streamline assignments between you and your team. But you can also use Pyrus as a tool for yourself, as well.

With the New Year still fresh in everyone’s mind, I’m sure you have made some New Year’s resolutions and you can use Pyrus to keep you on track, in business and life. Read more

How To Find Out Who Can See Your Tasks

A few days ago, we had a person pose a curious question to us, “Can my boss secretly read my comments in all tasks, even if he is not included there?”

Our response was that most likely, no, the boss could not read your comments, but this gave us a great idea for a blog post. How to set permissions for who can, and cannot, see your personal tasks and the notes associated with those tasks. Read more

How To Create And Route Tests In Pyrus

Your company’s image among its clients is built partially from the impressions you give during the communication process. If the employees deliver different information that what was expected that can lead to confusion among the team and customer base. One of the best and the most efficient ways of checking the employees’ knowledge base of the most actual information is through testing. Pyrus can help you with that; let’s see how we can create a simple test in Pyrus. Read more