A More Efficient Way to Manage  Your Accounts Payable Documents

Document management

Accounts payable is particularly a document-heavy department. Whether you’re dealing with vendors or upper management, there are usually tons of documents to process and approve, like vendor invoices, reports, purchase orders, and so on.

To work efficiently, you need to be able to manage these documents well. Otherwise you’ll be faced with a business process that holds you back instead of propelling you forward. Read more

4 Tips To Improve Your Email Etiquette

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It’s probably not something you often think about, you do so many of them and so often that it just becomes second nature and rattling them off becomes like breathing. We’re talking about emails. If you’re in an office setting or work in PR or run a startup, chances are you spend a good amount of your day staring at your inbox or composing emails out. We’ve done them for so long and for so often, that we have the tendency to forget that there is actual etiquette that we should be following when sending out emails to all but our closest friends and colleagues. Read more

How To Save Your Accounts Payable Team From Late Payments Once And For All

Late Payments

Your organization’s accounts payable (AP) operations can have considerable impact on your overall success. This means you should follow modern business practices in order to make a mark and stay ahead.

One such practice is to pay your vendors accurately and on time. Late payments can result in a number of problems, including: Read more

The Shocking Truth About Manual Invoice Processing

Invoice processing

Are you still dependent upon a manual system to process your vendor invoices? If so, not only does it mean your system is obsolete, but you’re simultaneously putting yourself and your business in a disadvantaged position.

Here’s the truth about manual invoice processing: this outdated methodology has been found to have over 101 weaknesses, and all of them contribute to a shockingly poor invoice processing experience. Chances are that if you’re still processing your vendor invoices manually, you are encountering these classic problems and harming your productivity. Below are some of the drawbacks associated with manual invoice processing techniques, an explanation of how such techniques have been undermining your accounts payable (AP) processes, and why you need to ditch them ASAP. Read more

Track These 9 Accounts Payable Metrics To Optimize Your Invoice Processing

Accounts payable metrics

In automating your accounts payable (AP) processes, it’s essential that you track some key metrics. In this post, we’ll explain why this is important, which accounts payable metrics to track, and how to use each one to improve your invoice processing system.

In the end, you should be able to to straighten out your AP workflows and optimize your invoice processes considerably. Let’s get to it. Read more

3 Things To Consider Before Launching Your Startup

startup main

Launching your startup is an exciting time, but it is not the time to rush to launch without thoroughly prepping. Yes, you’ve been working day and night getting your product or brand ready for its launch, but not properly preparing your business plan and other business essentials before launch could set you behind before even starting. Read more

7 Common Misconceptions About Workflow Automation

Accounts payable automation

There’s been a lot of talk lately about the power of workflow automation and what it can do for a business. However, some companies are reluctant to embrace this phenomenon.

Why would an innovative organization in the 21st century ignore a concept that’s easy to implement and yields tangible advantages? The answer has to do with common misconceptions and myths that have arisen over time. Read more

10 Ways Workflow Automation Cuts Invoice Processing Costs

Invoice processing

Have you ever wished you could cut back on your invoice processing costs without sacrificing efficiency and work quality? A study carried out in the United States showed that an average company spends as much as $25 pushing one invoice through a paper-based system. At the same time, half of all companies  take between five and 15 days to process a single invoice when they do so manually. Read more

Top 5 Accounts Payable Processes to Automate

Top 5 Accounts Payable Processes

The main responsibility of accounts payable (AP) departments is to ensure all valid invoices from vendors are approved, processed, and paid.

That sounds pretty simple, doesn’t it?

Well, in practice, it’s not always so.

From arrival to payment, invoices often go through several processes depending on an organization’s business rules. These processes can be tasking, especially if the company has a whole slew of invoices to process. Read more

A Step-By-Step Guide To Automating Your Accounts Payable Processes

Step-by-Step Guide to Automating your Accounts Payable Processes

We’ve already given you 15 reasons why you should automate your accounts payable (AP) processes. It saves time, reduces costs, leaves your employees free to do the more-pressing tasks they need to tend to, and so on.

In today’s post, we’ll take you through the step-by-step process to go from a paper-based accounts payable invoice processing to a fully automated system. It’ll go off without a hitch once it’s set up, but first, let’s start with the basics. Read more

5 Ways Successful People Think Differently

business teamwork pyrus

It can be easy to get in a funk, especially if you’re a business owner or entrepreneur. Sometimes, it seems like the more you push forward, the more you’re pushed back. It can seem like the whole world is against you and if you aren’t prepared for these lows, retreating and giving up on your dream can feel like the only option. Read more

Duplicate Payment? Here’s How To Never Pay The Same Invoice Twice

Duplicate payment

Duplicate payment is a major financial drains facing organizations today.

When you accidentally pay the same invoice twice, you’re of course tossing money away unnecessarily. This eats into your margins and  inhibits your company’s financial progress. Who could ever stand for that?

In its 2014 annual report, the US Government Accountability Office (GAO) disclosed that it was involved in preventing such improper payments of $124.7 billion within just 22 federal agencies. The report is government-specific, but it tells the same story for business. Read more

Is One Of These 7 Accounts Payable Mistakes Holding Your Business Back?

Accounts payable mistakes

Accounts payable invoice processing may not be the most exciting task in the world, but it remains an essential one for every organization that wants to pay its vendors.

Without managing your accounts payable (AP) methodology effectively, you can too easily lose value on your team’s effort, mistakenly cost the company literal money, or even damage your professional relationships. Read more

Tips On Networking The Right Way

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Networking can be an intimidating process, especially for those of us that are on the shy side, but can be necessary in getting your name or business out to the world. While each encounter is different, there are some basic guidelines you should follow when drumming up conversation at a networking event or meetup. Read more

What Your Body Language Says About You In The Work Place

Whether wrong or right, body language can be a big factor in how people perceive you. In a world where less face time is had thanks to different technologies and work ideologies, body language is still as important, if not more important, when you do have those in-person meet ups. Whether you’re a department lead or going in for an interview, the way you carry yourself matters, and we’ve detailed a couple things to pay attention to, regardless of what side of the desk you’re on. Read more

Team Management Tips for CFOs: How to Get Your Accounts Payable Team to Work Together More Efficiently

Team

Getting a team to work together efficiently can prove a challenge, especially if the team’s task is no fun and no one wants to finish it.

An inefficient team can cause unnecessary waste, missed delivery dates, and lots of unnecessary stress.

As a CFO who knows that invoice processing is hardly a fun task, how can you get your accounts payable (AP) team to work together productively, make the best use of their resources, and deliver quality results more quickly? Read more

15 Reasons Why You Should Automate Your Accounts Payable Workflow Today

Workflow automation

It’s time to talk about optimizing one of the least-sexy business processes out there: invoice approval.

When invoices are processed effectively, it directly yields a positive impact on turnaround time, operational efficiency, and your overall bottom line.

Traditionally, invoices are processed and approved manually, but it’s important to understand that there’s a better way to do this in the 21st century and it’s automation. Read more

5 Warning Signs That You’re Using An Inferior Invoice Processing System

Warning Sign

If you make regular purchases to facilitate running your business, chances are you have some vendors you have to pay.

You need an invoice processing system to pay your vendors efficiently.

“Invoice processing system” refers to everything that goes into the processing of invoices — the human input, the tools, and the process that takes you from capture to payment. Read more

5 Ways To Make Sure Your Meetings Are Productive Ones

Meetings, in theory, are great, but the harsh reality is that many meetings are unnecessary. Even the ones that don’t fall under the ‘unnecessary’ category have the tendency to be unproductive, whether it’s from being poorly planned or from employees who would rather be anywhere else. All is not lost, however, you simply need the tools and know-how to make your meetings work for you and your employees. Read more

Pyrus Launches a New Product to Save Executives From Email Overload

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Pyrus, the team communication tool that helps to move work forward, is launching a major service revamp today. It closes the gap between group chat and task management software by providing users with a straightforward inbox-based user interface to communicate and track tasks, all within the same app. If you can send an email, you already know how to use Pyrus. Read more

4 Tips For Knocking Your Next Presentation Out Of The Park

For most of us, just the word “presentation” is enough to send shivers down our spines. Standing in front of a group of people, whether you know them or not, can be a stressful situation, but presentations are a necessary part of many office settings and business proposals. A successful presentation can be the difference in getting a promotion or securing a prosperous partnership and missing out completely. Read more

How To Attract And Maintain The Best Workforce

Attracting and maintaining great employees has always been a vital part of any business success, and with the ever changing environment of the 21st century, employers are wondering what they can do to attract the type of millennials that you might find at companies like Google and Facebook. While it may seem like in house ping pong tables and coffee shops are to credit for such a successful millennial workforce, maintaining great employees requires more than game time and coffee breaks. Read more

6 Habits To Break To Help Improve Your Happiness

We’re all looking for it. We all strive for it. We all obtain it in different ways. I’m talking about happiness. And while there is no surefire way to reach your goal, everyone is different, there are some habits you can break to help improve your overall happiness. Not only will breaking these habits improve your personal life, but eliminating unnecessary stress and other demotivators will resonate through your professional life, as well. Read more

Productivity Tips That Don’t Always Work

See, here’s the thing about productivity, everyone gets motivated in different ways. You have to find what works for you. That doesn’t mean that lists and tips aren’t helpful, they can help you figure out what works for you. That being said, here are a couple tips that make the rounds that might not be as great as advertised. Read more

5 Tips For A Strong Business Plan

You need a business plan. Many young entrepreneurs and idea people look at a business plan in much the same way we look at outlines – nice, but more time than they’re worth. That’s simply not the case. Much like outlines, business plans are often an afterthought, but if well done, both will be quite welcome when you’re running in circles trying to figure out what to do or where to go next. Read more

How To Follow Up The Right Way

If part of your job description includes sending follow up emails to clients and potential clients, then you know how much of an tight-rope act it can be. Reach out too much and you become annoying, too little and you’re forgotten. Each email needs to be different, yet memorable with recurring facts and points through different conversation venues. There’s so many things that can make or break your pitch that it can become overwhelming. Read more

How To Boost Your Employees’ Productivity

It’s one thing to boost your own productivity, there’s plenty of tips and tricks for that, but when it comes to boosting your employees’ productivity it can be a bit more tricky. Not to say that it’s impossible, but many of the methods for boosting self productivity have mixed results, only because those come down the individual’s desire to improve. There are things you can implement directly into the workplace to help boost your employees’ productivity, however. Read more

4 Tips For Handling Mistakes At Work

Nobody is perfect. Whether it is in our personal or professional lives, mistakes happen. While they can cause some setbacks, what really defines a person is their ability to bounce back from them, and sometimes, turn mistakes into successes. Whether you’re a member of a team, or running a SMB, how you handle mistakes will be a defining factor in how others see you. Check out some of our tips below, and when the inevitable blunder happens, you’ll be better prepared! Read more